Operate after Brexit
Export Hubs in Scotland
Export Hubs in Scotland
Information for fish exporters
Exporting food and drink from the UK to France: Common mistakes
Catch Certificates
- You need this for many export tasks
- This can take 1-3 business days to be confirmed
Register for the Fish Export Service to get a Catch Certificate
- Register in advance of needing the certificate
- Your Government Gateway ID is needed to access this
Get a catch certificate for each consignment via the Fish Export Service*
*Bear in mind, some species don’t need a Catch certificate.
- Send the validated catch certificate to your EU importer within deadline: Sea - 72 hours before landing, Air/Rail - 4 hours before arrival, Road- 2 hours before arrival
- Your Government Gateway ID is needed to access this
- Your EORI is required to export goods out of the UK
Export Health Certificate
- The process to get an Export Health Certificate (EHC) can take 10-14 days from booking to the collection date
- 1 EHC is required for each product type in a consignment
- The EHC must be signed by an Official Veterinarian (OV) or an Official Fish Inspectors (OFI) to make it legal
- Red ink is not acceptable for some customs systems
- Blue ink is acceptable
- The EHC must physically accompany the goods
- If different language(s) needed, the system translates your EHC automatically with no translation cost
- Wild fish and farmed fish must be on separate EHCs
Find an approved vet for Export Health Certificate (EHC)
- Find and book an approved vet/fish inspector for your EHC
- There are 3 Scottish hubs for goods movements and exports outside the UK: DFDS in Larkhall, Mesguen (UK) Ltd in Harthill and O’Toole Transport in Bellshill. Food Standards Scotland staff are onsite at all three hubs and are responsible for signing EHCs at these specific sites
- Wild fish and farmed fish must be on separate EHCs
- Get separate Export Health certificate for wild caught marine fishery fish/shellfish
Support Attestation for fish movements
- Request this from your local authority
- This is not an official export certificate. You should use this as well as your EHC for specific product categories in groupage consignments to the EU in accordance with guidance issued by Defra/APHA
- Red ink is not acceptable for some customs systems
- Blue ink is acceptable and must be ‘fan stamped’
Logistics
Supplier Declaration
- Complete a supplier declaration for every batch of your product and supply all the details needed
Accurate labelling of boxes
- Include on the label: the exporter address, delivery address, GB, the batch numbers, ISO codes, Latin names, a brief description of the products and the catch date
Contact your EU importer at least 24 hours before the arrival
- Give your EU importer the details of the consignment and the Export Health Certificate
Register and get yourself validated on TRACES, before moving goods
- The EU IT system used to move fish, shellfish, animals and plants
- Pre-notify the arrival of a consignment of goods at the EU Point of Entry, a minimum of 24 hours in advance
Check with your haulier
Have they prepared for requirements for driving in the EU?
- Make sure they’re prepared to travel in the EU in 2021
Are they using a seal?
- If used, a seal must be certified on the Export Health Certificate
Have they planned in advance? Goods must enter the EU through a Border Control post (BCP) that handles fisheries goods
- Goods may be inspected at the border control post
- If they don’t pass inspection, the EU importer is responsible for them
- If your goods don’t pass inspection at the BCP, you must notify the importer immediately
Will they be crossing the channel via a Kent port?
If their vehicle is over 7.5 tons they'll need a Kent Access Permit.
Get the Kent Access Permit in advance
Drivers must have tested negative for coronavirus (COVID-19) up to 72 hours before crossing into France.
Get tested before entering Kent to avoid delays. HGV drivers and crew can get a free test at a haulier advice site.
Storage
Check if you need a UK storage document and a UK processing statement. These are only required for certain movements
Catch Certificates
- You need this for many export tasks
- This can take 1-3 business days to be confirmed
Register for the Fish Export Service to get a Catch Certificate
- Register in advance of needing the certificate
- Your Government Gateway ID is needed to access this
Get a catch certificate for each consignment via the Fish Export Service*
*Bear in mind, some species don’t need a Catch certificate.
- Send the validated catch certificate to your EU importer within the deadline: Sea - 72 hours before landing, Air/Rail - 4 hours before arrival, Road- 2 hours before arrival
- Your Government Gateway ID is needed to access this
- An XI EORI is required to move goods to Northern Ireland
- Your XI EORI can take up to 5 business days to be confirmed and validated on the system before you can use it
Export Health Certificate
- The process to get an Export Health Certificate (EHC) can take 10-14 days from the booking to collection date
- 1 EHC is required for each product type in a consignment
- The EHC must be signed by an Official Veterinarian (OV) or an Official Fish Inspectors (OFI) to make it legal
- Red ink is not acceptable for some customs systems
- Blue ink is acceptable
- The EHC must physically accompany the goods
- If different language(s) are needed, the system translates the EHC automatically with no translation cost
- Wild fish and farmed fish must be on separate EHCs
Find an approved vet for your Export Health Certificate (EHC)
- Find and book an approved vet/fish inspector for your EHC
- There are 3 Scottish hubs for goods movements and exports outside the UK: DFDS in Larkhall, Mesguen (UK) Ltd in Harthill and O’Toole Transport in Bellshill. Food Standards Scotland staff are onsite at all three hubs and are responsible for signing EHCs at these specific sites
- Wild fish and farmed fish must be on separate EHCs
- Get a separate Export Health certificate for wild caught marine fishery fish/shellfish
Support Attestation for fish movements
- Request this from your local authority
- Not an official export certificate, use as well as your EHC for specific product categories in groupage consignments to the EU in accordance with guidance issued by Defra/APHA
- Red ink is not acceptable for some customs systems
- Blue ink is acceptable and must be ‘fan stamped’
Logistics
Supplier Declaration
- Complete a supplier declaration for every batch of your product and supply all details needed
Accurate labelling of boxes
- Include on the label: the exporter address, delivery address, GB, the batch numbers, ISO codes, Latin names, a brief description of products and the catch date
Contact your EU importer at least 24 hours before the arrival
- Give your EU importer the details of the consignment and the Export Health Certificate
You and your importer must pre-notify via TRACES NT, in advance of arrival
- The EU IT system is used to move fish, shellfish, animals and plants
- Pre-notify the arrival of a consignment of goods at the EU Point of Entry, a minimum of 24 hours in advance
If moving food products, complete your part of the Common Health Entry Document (CHED) via TRACES
- Look at getting a CHED: specifically the CHED-P
- Access more information about TRACES
- Login to TRACES NT
Check with your haulier
Have they prepared for requirements for driving in the EU?
- Make sure they’re prepared to travel in the EU in 2021
Are they using a seal?
- If used a seal must be certified on the Export Health Certificate
Have they planned in advance? Goods must enter the EU through a Border Control post (BCP) that handles fisheries goods.
- Goods may be inspected at the border control post
- If they don’t pass inspection, the EU importer is responsible for them
- If your goods don’t pass inspection at the BCP in the EU, you must notify the importer immediately
Storage
Check if you need a UK storage document and a UK processing statement. These are only required for certain movements.
SPS groupage loads moving from GB to Northern Ireland
Defra and DAERA have worked with hauliers to establish two new groupage models for moving Sanitary and Phytosanitary (SPS) goods (products of animal origin, high-risk food not of animal origin and plants and plant products) from GB to NI. The models apply where your goods need to be accompanied by Export Health Certificates (EHCs) or compliance declarations. Developed to help SPS groupage loads move through Northern Ireland points of entry with minimum interruption, your haulier should be prepared for document and identity (ID) checks, plus other risk-based physical checks.
The consolidated hubs model
All mixed products arrive at one specific premises to be consolidated and then certified as a single unit. The certifying officer at the premises can place a seal on the final consolidated load, having knowledge of the goods collected elsewhere through health attestations, compliance declarations and/or EHCs.
The linear model
Allows hauliers to pick up several consignments from multiple locations. Each individual consignment will be checked and sealed (such as an individual pallet) by a certifying officer before the haulier moves onto the next pick up. This process is repeated several times until all consignments are in the vehicle before the consolidated load is sealed at the final point of dispatch before leaving for the port. Consignments using the linear model must be physically sealed (e.g. with a plastic seal tag) and numbered. This must be done so that the seal number and physical seal are easily visible for inspection by officials and the contents of the consignment cannot be tampered with, without breaking the seal or resulting in obvious visual evidence of interference. Hauliers can seal the consignment within part of trailer or container, if there is only one point of physical entry to the consignment and the seal is applied to that point of entry.
Catch Certificates
- You need this for many export tasks
- This can take 1-3 business days to be confirmed
Register for the Fish Export Service to get a Catch Certificate
- Register in advance of needing the certificate
- Your Government Gateway ID is needed to access this
Get a catch certificate for each consignment via the Fish Export Service*
*Bear in mind, some species don’t need a Catch certificate.
- Send the validated catch certificate to your EU importer within the deadline: Sea - 72 hours before landing, Air/Rail - 4 hours before arrival, Road - 2 hours before arrival
- Your Government Gateway ID is needed to access this
- Your EORI is required to export goods out of the UK
Export Health Certificate
- Process to get an Export Health Certificate (EHC) can take 10-14 days from booking to collection date
- 1 x EHC required for each product type in a consignment
- The EHC must be signed by an Official Veterinarian (OV) or an Official Fish Inspectors (OFI). This is a paper copy
- The OV or OFI has to sign the EHC to make it legal
- Red ink not acceptable for some customs systems
- Blue ink is acceptable
- The EHC must accompany the goods
- If different language(s) needed, the system translates EHC automatically with no translation cost
- Wild fish and farmed fish MUST be on separate EHCs
Find approved an vet for your Export Health Certificate (EHC)
- Find and book an approved vet/fish inspector for your EHC
- There are 3 Scottish hubs for goods movements and exports outside the UK: DFDS in Larkhall, Mesguen (UK) Ltd in Harthill and O’Toole Transport in Bellshill. Food Standards Scotland staff are onsite at all three hubs and are responsible for signing EHCs at these specific sites
- Wild fish and farmed fish must be on separate EHCs
- Get a separate Export Health certificate for wild caught marine fishery fish/shellfish
Support Attestation for fish movements
- Request this from your local authority
- This is not an official export certificate, use as well as your EHC for specific product categories in groupage consignments to the EU in accordance with guidance issued by Defra/APHA
- Red ink is not acceptable for some customs systems
- Blue ink is acceptable and must be ‘fan stamped’
Logistics
Supplier Declaration
- Complete a supplier declaration for every batch of your product, supply all details needed
Accurate labelling of boxes
- Include on the label: the exporter address, delivery address, GB, the batch numbers, ISO codes, Latin names, a brief description of the products and the catch date
Contact your EU importer at least 24 hours before the arrival
- Give your EU importer the details of the consignment and the Export Health Certificate
Register and get yourself validated on TRACES, before moving goods
- The EU IT system is used to move fish, shellfish, animals and plants
- Pre-notify the arrival of a consignment of goods at the Ireland Point of Entry, a minimum of 24 hours in advance
Check with you haulier
Have they prepared for requirements for driving in the EU?
- Make sure they’re prepared to travel in the EU in 2021
Are they using a seal?
- If used a seal must be certified on the Export Health Certificate
Have they planned in advance? Goods must enter the EU through a Border Control post (BCP) that handles fisheries goods.
- Goods may be inspected at the border control post
- If they don’t pass inspection, the Northern Ireland importer is responsible for them
- If your goods don’t pass inspection at the BCP in Northern Ireland, you must notify the importer immediately
Storage
Check if you need a UK storage document and a UK processing statement. These are only required for certain movements.
Catch Certificates
- You need this for many export tasks
- This can take 1-3 business days to be confirmed
Register for the Fish Export Service to get a Catch Certificate
- Register in advance of needing the certificate
- Your Government Gateway ID is needed to access this
Get a catch certificate for each consignment via the Fish Export Service*
*Bear in mind, some species don’t need a Catch certificate.
- Send the validated catch certificate to your EU importer within the deadline: Sea - 72 hours before landing, Air/Rail - 4 hours before arrival, Road - 2 hours before arrival
- Your Government Gateway ID is needed to access this
- It is required to export goods out of the UK
Export Health Certificate
- The process to get an Export Health Certificate (EHC) can take 10-14 days from booking to collection
- 1 EHC is required for each product type in a consignment
- The EHC must be signed by an Official Veterinarian (OV) or an Official Fish Inspectors (OFI) to make it legal
- Red ink is not acceptable for some customs systems
- Blue ink is acceptable
- The EHC must physically accompany the goods
- If different language(s) needed, the system translates the EHC automatically with no translation cost
- Wild fish and farmed fish must be on separate EHCs
Find an approved vet for your Export Health Certificate (EHC)
- Find and book an approved vet/fish inspector for your EHC
- There are 3 Scottish hubs for goods movements and exports outside the UK: DFDS in Larkhall, Mesguen (UK) Ltd in Harthill and O’Toole Transport in Bellshill. Food Standards Scotland staff are onsite at all three hubs and are responsible for signing EHCs at these specific sites
- Wild fish and farmed fish must be on separate EHCs
- Get a separate Export Health certificate for wild caught marine fishery fish/shellfish
Support Attestation for fish movements
- Request this from your local authority
- This is not an official export certificate, use as well as your EHC for specific product categories in groupage consignments to the EU in accordance with guidance issued by Defra/APHA
- Red ink is not acceptable for some customs systems
- Blue ink is acceptable and must be ‘fan stamped’
Logistics
Supplier Declaration
- Complete a supplier declaration for every batch of product, supply all details needed
Accurate labelling of boxes
- Include on the label: the exporter address, delivery address, GB, the batch numbers, ISO codes, Latin names, a brief description of the products and the catch date
Contact your EU importer at least 24 hours before the arrival
- Give your EU importer the details of the consignment and the Export Health Certificate
Register and get yourself validated on TRACES, before moving goods
- Declare the Transit movement correctly and in advance. You must include every Office of Transit, on the way to your destination
- When entering multiple customs territories you must ensure to list every single port of entry
- Allow several days for this
- TRACES, the EU IT system is used to move fish, shellfish, animals, plants
- Pre-notify the arrival of a consignment of goods at the Northern Ireland Point of Entry, a minimum of 24 hours in advance
- If multiple consignments are being transported under separate transit declarations, get separate LRNs for EACH
- You MUST use the MRN from the TAD
Check with you haulier
Have they prepared for requirements for driving in the EU?
- Make sure they’re prepared to travel in the EU in 2021
Are they using a seal?
- If used a seal must be certified on the Export Health Certificate
Have they planned in advance? Goods must enter the EU through a Border Control post (BCP) that handles fisheries goods.
- Goods may be inspected at the border control post
- If they don’t pass inspection, the importer is responsible for them
- If your goods don’t pass inspection at the BCP, you must notify the importer immediately
Storage
Check if you need a UK storage document and a UK processing statement. These are only required for certain movements.
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